POLICIES
Academic
Admissions & Records Calendar
Courses offered through Extended Learning follow the same dates/deadlines as Admissions and Records. You can view the Admissions and Records calendar at http://calendar.wvu.edu/listview.php.
Administrative Drop Policy
Coming Soon
Cross List Information
Cross listing of courses that have the same time, date and instructor should be identified in BANNER. Cross listing requests will only be processed prior to the first week of courses of any initial term. Departments may not cross-list over two or more levels, i.e., a 300-level course may not be cross-listed as a 500-level course; a 400-level course may not be cross-listed as a 600-level course. Cross listing may not occur between for-credit and not-for-credit courses.
If you don't know your departmental Schedule Listing Index Coordinator, please contact scheduling@mail.wvu.edu and ask who the contact person is for your department.
Download the Cross List Form
D-F Repeat Policy
WVU has a D/F repeat policy for undergraduate students who have not received their initial baccalaureate degree. Review the policy at the WVU Registrar site to determine if you are eligible to repeat a course.
Departmental Approval Procedure
If you are teaching a course that requires students obtain departmental approval in order to register, please review the policy in order to follow the proper procedures.
Dropping a Class
Students may drop individual courses. Visit the Office of the Registrar?s website to review the procedures for dropping individual courses.
Dropping a Class
Grade Entry
Final grades are to be entered into STAR by noon the Monday following the end of the term. Visit the Office of the Registrar's website for instructions on entering grades.
Grade Appeal
Policies and procedures relating to appeals of academic penalties shall be governed by due process under 6.3 at http://undergraduateacademicaffairs.wvu.edu/university-policies/grade-appeals
Refund Policy
The refund schedule, determined by the Higher Education Policy Commission, is available on the WVU Student Accounts website.
Registration
WVU Extended Learning Registration Procedure
Students begin registering into their Extended Learning courses following the pre-registration deadlines of the WVU University Registrar Students may register using the WVU STAR system online or may contact our office to register over the phone. Courses requiring departmental approval often require students to contact Extended Learning once approval has been granted to them. (Please see the Departmental Approval procedure located at: http://online.wvu.edu/Faculty/CourseAdministration/policies.php to be sure approvals are processed properly.)
Extended Learning can process registrations up until the first day of a course. Once a course begins, late registration approval is required from the Assistant or Associate Dean of the student’s college in order to process their registration.
Extended Learning begins requiring payment one week prior to the start of a term in order to process registrations. If a student has received financial aid on his/her account, registration will be processed pending the appropriate amount has been provided. If no aid has been processed, in order to process course registrations payment must be tendered. A minimum payment of 60% is required up until the first day of the term and full payment is required once the term begins in order to process registrations.
Students with account holds cannot be processed under any circumstances. They must contact the office who placed the hold on their account and have it lifted prior to registration being processed.
Withdrawal From All Classes For The Current Term
If you are considering an academic withdrawal from the current term, please discuss your situation with your academic advisor. Visit the Office of the Registrar's website to view the procedure for withdrawing from all courses for the current term.
WVU eCampus
WVU eCampus has academic and procedural policies and procedures in place to better serve faculty and students.
Administration
New Program Policies
Institutional policies are in place for new degree and certificates programs.
Approval Process for Degree Programs, Majors, Minors, Certificate Programs, etc.
Graduate Certificate Policy
Guidelines for Electronically Delivered Programs
Standards are in place for the development of new online degree and certificates programs.
Regional Incentive Fee
West Virginia University offers a Regional Incentive Fee to residents in certain border counties for specific programs to increase enrollment viability of off-campus graduate programs in border areas.
Regional Incentive Fee Program Application
http://online.wvu.edu/Faculty/forms/RIFProgramApplication.pdf
Standards for Non-credit Programming
Revenue Model
West Virginia University currently offers two entrepreneurial models to its schools and colleges. Although these models differ in scope and practice, the goals are similar.
Continuing Education Financial Models
Information for EBOs: Entrepreneurial Model Explained
Southern Regional Electronic Campus
WVU participates in the Electronic Campus of the Southern Regional Education Board which is an "electronic marketplace" for courses, programs and services. Students pay in-state tuition for courses offered through the Electronic Campus.
Space Policies
Extended Learning has lease agreements for classrooms throughout West Virginia. Each Department offering courses has the option of negotiating its own temporary space agreements or utilizing the agreements provided by Extended Learning.
Off Campus Lease Policy
Web for Faculty and Advisors Guide
The Guide for Faculty and Advisors is available as a pdf file from the OIT Training website.
